Contract Storage & Management

Advanced Contract Management System with Easy Navigation

Contract system for managing existing, active, expired contracts for an agency with specialized tags and sections to easily navigate through thousand of contracts

  • Tagged Contracts

  • Smart Storage

Advanced file management list with contract preview section in the Contract System App

Details

Project Overview

  • Contract Storage & Management

  • Marketing & Advertising

  • 2025

  • 6 weeks

Many agencies rely on Google Drive to store their received contracts. While it offers basic file storage, it often lacks the structure and tracking features needed to manage a high volume of documents efficiently. Teams typically have to search through multiple folders manually, with no consistent way to record when a contract was received, who sent it, or whether it remains valid.

Contract renewal interface with active contracts in Contract System app
Wireframe of the contract renewal interface for the Contract System app

Challenges

Project Challenges

  • 01

    Document Searches

    Manual search for the contract, slowed down internal processes and costed valuable time

  • 02

    Inconsistent Storage

    Without standardized naming or categorization, contracts were stored inconsistently

  • 03

    Lack of Search

    Search functionality was insufficient for filtering contracts as the volume of contracts grew

  • 04

    Scaling Difficulties

    Manual contract management became harder to maintain with new partnerships

Challenges

Solutions We Provided

  • Centralized Upload System

    Team members can upload and store new contracts directly within the application.

  • Categorization by Department

    Contracts can be categorized into relevant sections like Sales, Marketing, B2B, or HR

  • Smart Tagging System

    Users can assign unique or shared tags to each contract to enhance searchability

  • Renewal & Expiration Alerts

    Renewal or expiration alerts are automatically sent by system when treshold is detected

  • Advanced Search Functionality

    Feature that allows users to easily track specific contract using advanced filter system

  • Cloud Storage

    High-Performance solution to store contracts in secure space ensuring future scalability

Tech we used

.NET Core

Blazor

PostgreSQL

Swagger

Docker

Visual Studio

Challenges

Project Summary

One of the main challenges was designing a system that could bring order to previously unstructured and inconsistent contract storage. Without standardized naming conventions, folder structures, or tagging practices, building a clean and scalable foundation required thoughtful planning.

We began by mapping out typical contract workflows and identifying common categories, departments, and metadata. Based on that, we developed a structured upload system with predefined sections and customizable tags.

To ensure future scalability, we also integrated an advanced search and filtering mechanism. A data cleanup module was added to help users sort and re-organize existing documents, making the transition from unstructured storage smooth and efficient.

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